If you’ve completed your research, you should be ready to move on to the next step and begin some real work. But before you start plugging away, it’s smart to organize your application process. With that in mind, here’s the next step on our list:

Step 2: Manage the application process.

Managing the process– much like you might manage a project at work– will help ensure you meet all deadlines and obligations while maintaining high quality standards in your applications. Here are the most important elements you’ll want to be sure to work into your routine:
Tend to your relationships with potential recommenders.

Your recommendations will play a big role in your applications, and you should ensure that you’re getting absolutely top-notch recommendations. And while noted alumni are great recommenders for targeted schools, the most important characteristic of good recommendations is that they come from people who are credible, know you well, and can speak to your aptitude and preparedness for graduate work.

While your recommendations can come from a variety of sources (academic, professional, personal), most schools have preferences regarding at least some of your recommendations. In fact, many schools prefer to receive at least one academic and one professional recommendation. If you’ve been out of school for a while, it may take some time to hunt down an old professor who remembers you well and fondly enough to sign his or her good name to your application to graduate business studies.

Start early, and make sure you show your gratitude at each step of the process. If it’s been a while since you’ve spoken or seen each other, write a quick email to say hello. Maybe invite him/her to lunch (you’ll buy, of course). Make sure this person feels comfortable recommending you strongly; if you’re unsure, you might want to ask just that: “How strongly would you be comfortable recommending me to — school/program?” It never hurts to ask, as long as you are courteous.
Sort your list of possible schools into categories.

At this early point in your application process, you probably aren’t sure where you’ll score on the GMAT/GRE (many schools now accept both). But you should have done plenty of research on the schools that offer your desired program. Sort your list of possible schools into three categories:

* “reach” schools, where you may be unlikely to gain admission, but would nonetheless love to attend;
* “target” schools, where you are competitive for admission and would like to attend; and
* “safety” schools, where you have a very high likelihood of admission.

While you may not be absolutely certain which schools are “reach”, “target”, and “safety” schools until after you get your scores back, you probably have some early inclinations one way or the other about many schools. You can always rearrange your list later.

I’m a spreadsheet addict, so I personally recommend making a spreadsheet. A spreadsheet is probably the best way to organize your list of schools. You’ll be able to add columns for “applied” (date submitted), “complete” (date application is “complete” at each school), “interview” (date), “financial aid” (dollar amount), “tuition” (total), and “decision” (outcome). You may want to include other columns as well, but these should get you started. A spreadsheet with all important information will make selecting the best school for you much easier once all the columns get filled out, and you can always delete a row if you decide that a particular school isn’t right for you.
Make an application calendar.

Get a calendar to track important dates for admissions process. Include the following:
Last acceptable test administration.

From your list of schools, determine the last possible test date you can take to meet all application deadlines. Since you’ll likely have multiple schools, be sure to note the earliest of the test deadlines. Write this date in big, bold letters. Red, preferrably. Then plan backwards for at least one possible retake, should the worst happen. Make that your target test date, although you may want to back up your target test administration date even further to reduce your test anxiety a bit.
Financial aid/scholarship deadlines.